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  • Writer's pictureJustin Silverman

How to Effectively Manage Your Google My Business for Growth


Manage Google My Business effectively and watch your local presence grow.

Here's what you need to know if you want a quick answer:

  • Sign up and verify your business

  • Add accurate contact and business information

  • Optimize your profile with photos and keywords

  • Engage with customer reviews and messages

  • Use insights to track and adapt your strategy

A Google Business Profile (formerly Google My Business) is a free and powerful tool that can help you stand out in local searches. When potential customers search for services or products similar to yours, having an optimized profile makes you much more visible.

Why is it important?

  • Local Search Visibility: Appear in Google Search and Maps effectively.

  • Customer Trust: Showcase essential details and positive reviews.

  • SEO Benefits: Improve your local SEO and impact your website ranking.

By actively managing and optimizing your Google Business Profile, you can attract more visitors, gain valuable customer insights, and drive business growth. Maintaining an up-to-date and engaging profile can be the difference between getting noticed or being overlooked.

Setting Up Your Google Business Profile

Setting up your Google Business Profile is a straightforward process that can significantly boost your local search visibility. Here’s how to get started:


First, navigate to Google My Business. If you already have a Google account, sign in. If not, create a new one specifically for your business. Using a dedicated business account helps you manage your profile without mixing personal data.

Once logged in, click on "Get on Google." This will guide you through the initial setup.


Before your profile becomes visible, Google needs to verify that you are the legitimate owner of the business. This is a crucial step for ensuring trust and authenticity.

How to Verify:

  1. Postcard by Mail: Google will send a postcard to your business address with a verification code. Enter this code in your profile to complete verification.

  2. Phone or Email: In some cases, you may have the option to verify via phone or email.

  3. Instant Verification: If you’ve already verified your business with Google Search Console, you might be eligible for instant verification.

Without verification, your profile won't appear in search results or Google Maps.

Business Information

Accurate and complete business information is vital. Fill out all the fields, including your business name, category, and contact details.

  • Business Name: Enter your business name exactly as it appears in real life. Avoid keyword stuffing, as this can lead to suspension.

  • Category: Choose the most accurate category for your business. This helps Google understand what your business does, making it easier for potential customers to find you.


If you have a physical location where customers can visit, add your address. This makes your business appear in local search results and on Google Maps.


  1. Enter your full address.

  2. If you don’t have a physical location, select “No” and add your service area instead.

  3. Verify that your location is correct to avoid confusion.

Service Area: If you provide services to specific areas without a storefront, you can define your service area by city, region, or postal code. This ensures your business shows up in relevant local searches.

By accurately setting up your Google Business Profile, you lay the foundation for increased visibility and customer engagement. Next, we'll explore how to optimize your profile for maximum visibility.

Optimizing Your Profile for Maximum Visibility

Importance of Accurate Information

Accurate information is crucial for your Google Business Profile. This includes your name, address, and phone number (NAP). Consistency here helps potential customers find you easily and builds trust.

Hours of Operation: Keep your business hours up-to-date, including holiday hours. This helps customers know when they can visit and avoids disappointment.

Contact Details: Ensure your contact details are correct. This includes your phone number, email, and website. Double-check for errors to avoid missed opportunities.

Leveraging Google Posts

Google Posts are a great way to share updates, offers, and events directly on your profile.

Offers: Promote special sales or discounts. Include a title, start and end date, and a photo or video.

Events: Highlight upcoming events. Add a title, dates, times, and a description.

Updates: Share general updates about your business. This could be new products, blog posts, or important announcements.

Engagement: Regular posts keep your profile active and engaging. Aim for at least one post per week.

Utilizing Special Features

Google provides several features to enhance your profile:

Booking: If you offer services that require appointments, enable the booking feature. This makes it easy for customers to schedule with you.

Messaging: Enable messaging to allow customers to contact you directly from your profile. Respond promptly to build trust.

Q&A: Use the Q&A section to answer common questions. This helps potential customers get the information they need quickly.

Products and Services: List your products and services. Include descriptions, prices, and photos. This helps customers understand what you offer.


Photos make your profile more attractive and informative. According to Google, businesses with photos receive more requests for directions and clicks to their websites.

Profile Photo: Usually your logo. Keep it simple and recognizable.

Cover Photo: Choose a photo that best represents your business. This is the first image people see.

Additional Photos: Include photos of your location, products, team, and events. High-quality images are a must.

Business Description

Your business description is your chance to shine. You have up to 750 words to showcase what’s unique about your business.


  • Be clear and concise.

  • Focus on what makes you special.

  • Avoid keyword stuffing.


Include relevant keywords in your business description and posts. This helps people find you when searching for those terms.

How to find keywords:

  • Use Google Trends to discover popular searches.

  • Check Google Analytics for terms people use to find you.

  • Explore social media platforms like TikTok for trending keywords.

Pro Tip: Weave keywords naturally into your sentences. Don’t overdo it.

Categories and Attributes

Categories: Choose the most accurate primary category for your business. Add secondary categories that also describe what you do.

Attributes: Use attributes to share key information. This can include wheelchair accessibility, free Wi-Fi, or if your business is women-owned or 2SLGBTQI+ friendly. These details help customers know what to expect.

By following these steps, you can optimize your Google Business Profile for maximum visibility and customer engagement. Next, we’ll dive into how to engage with your audience effectively.

Engaging with Your Audience

Managing Negative Feedback

Negative feedback can be tough, but it's also an opportunity to show your commitment to customer service. Responding to negative reviews in a professional, tactful manner can actually build trust and credibility.

Tactics for Handling Negative Reviews:

  1. Acknowledge the Issue: Start by thanking the customer for their feedback. This shows you value their opinion.

  2. Apologize Sincerely: A genuine apology can go a long way. Even if the issue wasn't your fault, expressing regret for their negative experience is crucial.

  1. Offer a Resolution: Suggest a solution or invite the customer to contact you directly to resolve the matter. This not only helps fix the problem but also demonstrates your commitment to customer satisfaction.

  1. Keep it Professional: Always maintain a calm and respectful tone, even if the review seems unfair.

Example Response to a Negative Review:

"Thank you for your feedback, [Customer Name]. We're sorry to hear about your experience and apologize for any inconvenience caused. Please contact us at [your email or phone number] so we can resolve this issue for you."

Encouraging Positive Reviews

Positive reviews are gold. They act as social proof and can greatly influence potential customers. Businesses with more positive reviews often rank higher in search results.

Strategies to Encourage Positive Reviews:

  1. Share Your Review Link: Make it easy for customers to leave reviews by sharing your review link in emails, on social media, and on receipts.

  1. Ask at the Right Time: Request reviews when customers are happiest, like right after a successful purchase or service.

  1. Use Social Media: Post reminders on your social media channels, encouraging satisfied customers to share their experiences.

  1. Incentivize Reviews: While you can't offer incentives for reviews (as it's against Google's terms), you can remind customers how quick and easy the process is.

Example of a Review Request Email:

"Hi [Customer Name], we're thrilled you enjoyed your experience with us! Could you take a moment to share your thoughts on Google? Your feedback helps us improve and helps others find us. [Review Link]"

Importance of Responses

Responding to Reviews—both positive and negative—shows that you care about customer feedback. It builds trust and encourages more people to leave their own reviews.

Tips for Responding to Positive Reviews:

  1. Thank the Customer: Show appreciation for their time and feedback.

  2. Personalize Your Response: Mention specifics from their review to make it more personal.

Example Response to a Positive Review:

"Thank you, [Customer Name]! We're so glad you enjoyed our service. We look forward to serving you again soon!"

By actively managing reviews and engaging with your audience, you can foster a positive online reputation and attract more customers. Let's move on to tracking your performance to ensure your efforts are paying off.

Tracking Your Performance

Understanding Local SEO

To manage Google My Business effectively, you need to track your performance using insights and analytics. This helps you understand what’s working and where you need to improve.

Insights and Analytics

Google Business Profile offers built-in analytics to show how customers interact with your profile. Here’s what you can track:

  • Customer Actions: See how many people are clicking on your website, requesting directions, or calling your business.

  • Search Queries: Discover the keywords people use to find your business. This can help you optimize your profile with relevant keywords.

Example: A local bakery noticed that many people found them using the keyword "gluten-free cakes." They updated their profile to highlight their gluten-free options, leading to a 20% increase in visits.

Relevance, Distance, and Prominence

Google uses three main factors to rank your business in local search results:

  1. Relevance: How well your business matches the search query. Ensure your profile is complete and uses relevant keywords.

  2. Distance: How close your business is to the searcher. You can’t control this, but you can ensure your address is accurate.

  3. Prominence: How well-known your business is. This includes online reviews, links, and articles about your business.

Pro Tip: Encourage customers to leave reviews and mention your services. This boosts your prominence.


Keywords are essential for local SEO. Use tools like Google Trends to find popular search terms related to your business.

Example: A plumber might use keywords like "emergency plumbing" or "leak repair" to attract more local customers.

By understanding these aspects of local SEO, you can optimize your Google Business Profile to attract more customers and grow your business.

Next, let's answer some frequently asked questions to further clarify how to manage Google My Business effectively.

Frequently Asked Questions about Google Business Profile

How often should I update my Google Business Profile?

You should update your Google Business Profile whenever there are changes to your business information. This includes changes in business hours, contact details, or services offered. Regular updates help keep your profile accurate and relevant, which can improve your local ranking on Google.

Pro Tip: Aim to check and update your profile at least once a month. Google sometimes automatically updates information based on user reports or other sources. Keeping an eye on your profile ensures all details are correct.

Can I manage my Google Business Profile from a mobile device?

Yes, you can manage your Google Business Profile from a mobile device. Although the Google My Business mobile app is no longer available, you can use the Google Maps app to manage your profile.

Steps to manage your profile on Google Maps:

  1. Download the Google Maps app on your mobile device.

  2. Sign in with the same Google Account you use for your Business Profile.

  3. Tap Business at the bottom right to start managing your profile.

How does Google Business Profile impact my local SEO?

A well-optimized Google Business Profile can significantly impact your local SEO. Here’s how:

Relevance: Ensure your business description and categories accurately reflect what you offer. This helps Google match your profile to relevant searches.

Distance: Google considers the proximity of your business to the searcher. Make sure your address is accurate to benefit from local searches.

Prominence: This is influenced by factors like reviews, photos, and business updates. Regularly engaging with your profile boosts its prominence.

Keywords: Use relevant keywords in your business description, posts, and Q&A sections. This helps your profile appear in more search results.

Fact: 92% of online searches happen on Google. Having an optimized profile can make a huge difference in your business's visibility and credibility.

By frequently updating your profile, managing it on the go, and understanding its impact on local SEO, you can effectively manage Google My Business for growth.

Next, let's wrap up with some concluding thoughts on how to leverage these strategies for sustained growth.


Effectively managing your Google Business Profile is crucial for driving growth and enhancing your local search presence. By implementing the strategies we've discussed, you can make sure your business stands out and attracts more customers.

Growth Through Optimization

Regularly updating your Google Business Profile with accurate and compelling information is key. NAP consistency (name, address, phone number) ensures that potential customers can find and contact you without confusion. Adding high-quality photos, writing a detailed business description, and leveraging Google Posts for offers and updates can significantly boost your visibility.

Strategy for Success

Engaging with your audience by responding to reviews, both positive and negative, builds trust and shows that you value customer feedback. Encouraging satisfied customers to leave reviews can further enhance your profile's credibility. Tracking your performance through Google’s insights and analytics helps you understand what works and what needs improvement.

Merchynt: Your Partner in Growth

At Merchynt, we specialize in helping businesses manage and optimize their Google Business Profiles. Our comprehensive Google My Business management services can save you time and effort while ensuring your profile is always up-to-date and performing at its best. Let us help you turn your Google Business Profile into a powerful tool for attracting and retaining customers.

By following these strategies and leveraging professional help when needed, you can effectively manage your Google My Business for sustained growth and success.


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